Monthly Credits vs Debits (6 Months)
Txn ID Date Description Category Debit (UGX) Credit (UGX) Ref
Fund Sources
Dept Budgets
Budget Amendments
Department Allocated (UGX) Spent (UGX) Balance (UGX) Burn % Progress Variance Action
Amendment# Date Department Previous (UGX) New (UGX) Change (UGX) Reason Authorised By
All Transactions
By Department
By Category
Reconciliation
Category Total Debit (UGX) Total Credit (UGX) Net (UGX)
Bank Account Month Opening Bal (UGX) Total Credits Total Debits Closing Bal Reconciled Reconciled By Date
All Invoices
Inbound
Outbound
Aging Analysis
Inv# Date Client Description Amount (UGX) Due Date Days Status Actions
Inv# Date Vendor Description Amount (UGX) Due Date Days Status Actions
PO Register
Approval Queue
Goods Received
PO# Date Vendor Description Total (UGX) Requested By Actions
GRN# Date PO Ref Supplier Item Qty Received By Notes
Register
Reconcile
Summary
All Floats Operations Float Factory Float
Entry# Date Float Description Category Amount (UGX) Receipt# Received By Approved By Balance After
Date Float System Balance Actual Count Discrepancy Officer
Export Consignments
Letters of Credit
Tax & Compliance
Consignment# Date Destination Buyer Products Invoice (USD) Equiv (UGX) HS Code UCDA Permit Shipping Est. Departure Actual Dep. Payment Status
LC# Bank Issuing Country Buyer Amount (USD) Issue Date Expiry Date Consignment Ref Status
Quarter Output VAT (UGX) Input VAT (UGX) Net VAT Payable Filing Date Status
Contractor Payment (UGX) WHT Rate WHT Deducted (UGX) Net Paid Month Status
Quick Reports
Charts
Generate Report
Income & Expenditure
Summary
Click to open printable view
Budget vs Actual
Report
All departments
Invoice Aging
Report
By aging bucket
PO Status
Report
All purchase orders
Petty Cash
Statement
Both floats
Export Revenue
Summary
All consignments
Monthly Cash Flow
Statement
6-month view
Payroll Cost
By Dept
Current payroll run
Monthly Debits vs Credits (6 Months)
Cumulative Spend Over Time
Invoice Aging Buckets (UGX)
Chart of Accounts
All Types
Asset
Liability
Equity
Income
Expense
Account Code Account Name Type Balance (UGX) Actions
Journal Entries
Date Reference Description Debit (UGX) Credit (UGX) Status
All Accounts
Stanbic Main Account
Centenary Petty Cash
DFCU Payroll Account
All Months
January 2026
February 2026
March 2026
Date Account Type Description Amount (UGX) Balance After Reconciled
Reconciliation Summary
Select account and month to view reconciliation.
Tax Type Period Gross Income (UGX) Tax Payable (UGX) Filed Date Status Actions
Uganda Tax Calendar
PAYE: Due 15th of following month | VAT: Due 15th of following monthWHT: Due 15th of following month | Corporation Tax: Due 6 months after year endLocal Service Tax: UGX 9,000/month per employee
Go to Ledger to record all income and expense transactions.
Click + Add Entry and fill in: date, description, category, amount (debit or credit), department, and reference number.
Use the search and date filters to find specific transactions.
Export the ledger to CSV for monthly reconciliation with the bank statement.
Tip: Every transaction should have a matching purchase order or invoice reference for audit trail compliance.
Go to Invoices to view all customer and supplier invoices.
Click + New Invoice to create an invoice — fill vendor/buyer, description, amount, due date.
Mark invoices as Paid once payment is confirmed.
Filter by Overdue to see which invoices need immediate follow-up.
Secondary approval for invoices over UGX 5,000,000 must be authorised by Kubariho Venture (Project Manager) and Nelson Tugume (CEO).
Tip: All export-related invoices must include the destination country and shipping reference for customs compliance.
Go to Budgets to view departmental budget allocations.
Click on a department to see its allocated amount vs actual spend (burn rate).
Click Amend Budget to request a budget change — requires CEO authorisation.
Departments over 80% utilisation are flagged in red — escalate to management immediately.
Tip: Budget amendments require written justification and are subject to board approval for amounts over UGX 50M.
Go to Reports to generate financial summaries.
Select a report type: Monthly P&L, Expense Summary, Payroll Summary, or Budget Burn Report.
Click Generate Report — it compiles data from ledger, invoices, and payroll.
Print or export to PDF for management presentation.
Tip: Monthly financial reports should be submitted to the CEO and Project Manager by the 5th of each month.